Make the observation reproducible
A report needs enough location and source information for another person to find the condition. Record the date, work observed, exact location, document reference and revision, and observation. This is a recordkeeping aid, not a prescribed jurisdictional report.
- Project and permit identifier
- Date, time, scope, and location
- Approved document, detail, and revision
- Observed condition and supporting record
Separate a discrepancy from its resolution
Identify who was notified and the follow-up needed. Do not mark a discrepancy closed merely because someone promised a correction. Seattle Chapter 17 illustrates local reporting and escalation duties; other jurisdictions and projects may differ.
- Discrepancy and evidence
- Person notified and notification time
- Required follow-up and responsible party
- Resolution evidence and reviewer
Check the reporting contract
Before using the worksheet on a project, reconcile it with the required agency format, jurisdiction, permit, and statement of special inspections. Do not disclose project records publicly without permission.
- Required recipients and timing
- Signatures and supporting attachments
- Agency and jurisdiction-specific fields
- Secure project record retention
Worked fictional example
Fictional practice: document conflict
At Grid C/4, the crew has a cropped detail without a revision. The inspection request cites S-201 Rev 2. No authorized reconciliation has been provided.
Reveal the model response
Observed a cropped detail at Grid C/4 with no visible revision. Inspection request references S-201 Rev 2. Controlling approved detail was not available for comparison. Requested the approved detail and documented notification to the project contact; conformance remains unresolved.
This reports an evidence gap. It does not decide a technical acceptance limit or grant stop-work authority.
What the worksheet records
Download the CSV for spreadsheet use, or print this field list. Keep any employee or project data in your own secure records; this page does not collect or save it.
- Project/permit
- Blank worksheet field
- Date/time
- Blank worksheet field
- Scope/location
- Blank worksheet field
- Document/detail/revision
- Blank worksheet field
- Observed condition
- Blank worksheet field
- Evidence ID
- Blank worksheet field
- Discrepancy
- Blank worksheet field
- Notification/recipient/time
- Blank worksheet field
- Follow-up owner
- Blank worksheet field
- Resolution evidence
- Blank worksheet field
- Status
- Blank worksheet field
- Reviewer
- Blank worksheet field
Sources & boundaries
What supports this page
Original HoldPoint editorial guidance. Content updated 2026-10-02. This is not independent expert signoff, an official exam, or a field acceptance standard.
- 2021 Seattle Building Code, Chapter 17: Special Inspections and Tests
Supports: Seattle-specific agency approval, inspector registration, reporting, and statement-of-special-inspections provisions; sections 1703 and 1704.
Limit: A dated jurisdictional example, not a nationwide rule or a determination of the code applicable to your permit. Confirm adopted edition and amendments with SDCI.
Source checked 2026-10-02